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Emeritus titles are granted to eligible faculty via a retirement memoir submitted to the Regents for adoption. SPG 201.80 and Academic Human Resources provide detailed information about emeritus status, faculty eligibility and the internal unit approval process that needs to be complete prior to the submission of the memoir to the Office of the Vice President and Secretary. Since emeritus status cannot be granted prior to the date of full retirement (Regents’ Bylaw 5.19), we encourage units to submit retirement memoirs at the Regents’ meeting that is closest to the final retirement date. The submitted draft version of the memoir will be reviewed for length, style, accuracy and clarity. If a faculty member dies during their active service to the university, a memorial statement will be adopted by the Regents in lieu of a retirement memoir.

Retirement memoir and memorial statement submission checklist:

  • The faculty member’s retirement/termination PAR must be in place and approved prior to the memoir submission.
  • Departments, units, and schools/colleges have unique, internal approval protocols for emeritus status recommendations, which often includes their executive committees. These internal approvals must be obtained prior to the submission of the memoir to the Office of the Vice President and Secretary.
  • The retirement memoir template and the memorial statement template have 1” margins (top, bottom, left and right) and use 12 point Times New Roman font.
  • Sample memoirs (PDF) and memorial statements (PDF).
  • The MS Word draft version of the memoir, the faculty member’s most recent C.V., and a copy of the retirement agreement letter must be submitted to by the deadlines listed below.

Regents’ Meeting Date Memoir/Memorial Deadline
No Jan 2021 meeting No Jan 2021 meeting
February 18, 2021 January 15, 2021
March 25, 2021 February 19, 2021
No April 2021 meeting No April 2021 meeting
May 20, 2021 April 9, 2021
June 17, 2021 May 14, 2021
July 15, 2021 June 11, 2021
No August 2021 meeting No August 2021 meeting
September 23, 2021 August 13, 2021
October 21, 2021 September 10, 2021
No November 2021 meeting No November 2021 meeting
December 9, 2021 October 22, 2021